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How an Office Moving Company Can Make Relocation a Breeze

Published by Chris Townsend

How an Office Moving Company Can Make Relocation a Breeze

Relocating your office is time-consuming. You need to move all your physical belongings while maintaining high productivity. The easiest way to breeze through the process is to hire an office moving company.

In this entry, we'll discuss how an office move company can facilitate your relocation.

Why Should You Book Professional Office Furniture Moving?

Transporting an office is a major move. You could be facing huge market changes, and the last thing you want is to waste time on the intricacies of your relocation. Fortunately, you won't have to if you schedule office move services. Here's how you can benefit from them.

Minimal Disruptions to Your Business

As previously discussed, relocating an office is a big move that inevitably causes some disruption. You may need to sacrifice some sales and close the shop until the process is complete. However, this doesn't mean you can't optimize.

Hiring an office moving team is a great way to minimize the disruption. Professionals have all resources to relocate you fast. In fact, this can even be a weekend or overnight job when you would close your premises anyway. The mover packs up your belongings and takes them to a new location while you tend to other matters. This ensures you can continue your operations as soon as you arrive at your destination.

Prepare For An Office Move

Less Stress and Hassle for Your Employees

Many owners task their employees with office relocations to save money. While this can be a budget-friendly solution, putting the entire burden on your team's shoulders can do more harm than good. Your staff needs to have experience transporting large items. Otherwise, the stress might be overwhelming, and accidents can damage office property.

Rather than bogging down your employees with unnecessary tasks, you can hire a specialist moving contractor to take care of the work. This ensures your staff (one of your most important assets) remains protected during the transport. Furthermore, it puts your equipment and other belongings in safe hands.

No Need to Rent Gear

Moving an office involves a wide array of equipment, from trucks to various boxes and crates. Finding the gear by yourself is time-consuming and expensive. You'd have to put your regular work on hold to make the arrangements, which can lose you thousands of dollars. You'd also have to contact a large number of companies, wasting even more time since you need to compare prices.

The simplest way to prevent this is to work with an all-service office furniture mover. They have all the equipment required to move your belongings, such as cranes, crates, and trucks. They also offer various materials to speed up the job, which is essential to a seamless relocation.

Guaranteed Safety

Another problem associated with moving an office on your own or assigning the job to your employees is reduced safety. You risk damaging your precious equipment, like your fax machines, printers, and computers. They might be insured, but the policy usually applies while the devices sit in the office. Any damage during the transit may not be covered.

To make matters worse, your employees may get injured hauling large objects. In this case, they might need to take time off and subject you to compensation claims.

Hiring a professional relocation company solves both problems. It ensures all your possessions reach the new destination in mint condition. If they don't, the company should provide insurance policies to reimburse you for the loss. Plus, you won't have to worry about the health of your workers, as they won't be the ones transporting your office. They can focus on their duties while a team of experts takes care of the move.

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Superior Organization

An office relocation is comprised of several tasks. You need to pack things up, move them physically, and unpack the belongings quickly, so you don't lose your profits by putting projects on hold. Doing so efficiently is impossible if you're unorganized.

With all the jobs that must be performed before your moving day, it's hard to stay on top of everything. You might have failed to update your address across various accounts or forgot to notify the public about the relocation. The reason is simple – you're distracted by duties other people can complete more efficiently.

Once you hire an office move company, the chances of missing something are slim to none. Their organization and accurate scheduling will ensure the relocation runs smoothly. This allows you to concentrate on other, more important duties, such as moving announcements and changing the address.

Packing Is None of Your Concern

The most annoying part about office relocations is the packing. It takes a lot of time, and you often misplace items. Plus, there's a chance of breaking valuable possessions if you store them inappropriately.

You can avoid the hassle by booking professional relocation services. The contractors bring the necessary tape, bubble wrap, and boxes to store every object safely. Best of all, you don't have to get your hands dirty. The experts are trained to pack everything so you can focus on other details of your move. You can pitch in if you don't want anyone else to handle certain valuables, but this shouldn't be necessary.

No Unpacking Either

The only thing worse than packing is unpacking. After all the stress of relocating, unpacking your boxes can drain the last bit of your energy. It gets even worse if you don't unpack the belongings right away. You delay continuing your operations and lose money.

Working with an office mover prevents this scenario. You need only point them where your items go, and they'll unpack the boxes for you.

Professionals Take Care of the Cleanup

Moving is dusty and messy. It can also leave piles of debris. Instead of finding someone who wants to buy or take away your bubble wrap or other materials, you can let your movers clean the area. Their job is to leave no clutter behind, making your post-move life much easier.

Appliances Get Special Treatment

The most valuable items moved during your office relocation are probably your appliances. If you're not trained to transport them properly, don't take a DIY route. You risk causing irreparable damage.

That's not the case when hiring an office move company.They disconnect, transport, and reconnect the devices to save you time and ensure everything works correctly. Additionally, each part is stored appropriately, from hoses to remotes, to prevent losses.

Transportation in Different Volumes

Whether your office is big or small, a licensed mover will relocate it efficiently. This is because they provide relocation services of any volume. Hence, you can have them move as many desks, copy machines, chairs, computers, and other items as you need. They have commercial-quality gear that allows them to work fast and adapt to your needs.

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Friendly Customer Service

Transporting your office is daunting. You'll probably have many inquiries before the move, and looking them up may not give you the best answer. You're much better off consulting an expert, which is precisely what moving companies for businesses offer.

If you have any questions, you can contact their customer service representative. They provide the necessary information within seconds and lay out their services with price estimates, so you know what to expect. Moreover, this enables you to make any adjustments without hindering your operations.

Trucks With Special Pads

The biggest concern with office relocations is the storage conditions. How protected will your equipment be inside the mover's trucks?

If you hire a cheap provider, they'll usually transport your belongings in vehicles with unpadded, rough interiors. Even if you cover your equipment with bubble wrap and blankets, the risk of damage is still high. The truck may take sharp turns, stop abruptly, and hit bumps, all of which can chip and scratch your furniture. This can also happen on seemingly careful drives. The items can still shift and bang against each other or the walls, meaning you'll have to waste time acquiring new furniture.

But if you're willing to spend an extra buck, you can hire companies with padded trucks to preserve your items. These customized vehicles offer phenomenal shock absorption. Therefore, they're more likely to reach their destination intact.

Helping You Advance Your New Office Space

The most common reason businesses relocate their offices is that their company grows fast. Managing and organizing key jobs is more challenging in such an environment. If the employees work in a crowded area, their productivity is limited. Rather than spend a fortune on expanding the place, the owners decide to relocate. This improves the staff's conditions, but only if the furniture is neatly arranged.

That's where specialized movers come into play. In addition to moving your belongings, you can also consult them on the ideal location of your appliances and furniture. Due to years of experience in this field, they can recommend where your equipment should be placed to help maximize the employees' performance.

Experienced Contractors

The biggest reason you should let a professional mover handle your relocation is their experience. They know the ins and outs of packing office belongings safely and efficiently. As a result, there's no need to worry about the condition of your computers, copy machines, desks, paintings, chairs, TVs, and other valuable equipment. Specialists have performed numerous services and know how to move your possessions according to the highest safety standards.

Saving You Money

We've already discussed how you can incur unnecessary expenses when tasking your employees with the relocation. They may get injured in the process, and you need to pay for the compensation. But you should also remember that workers away from their posts aren't performing their duties. Productivity nosedives while business costs skyrocket. You might also need to pay them overtime for the extra hours spent moving or packing.

Another thing you should factor in is potential damages. If your staff breaks your equipment while transporting it, no one will compensate you for the harm. You'll need to pay for new gear, which you may not be able to afford at the moment.

The risk of financial losses is non-existent when working with moving companies for businesses. You might be hesitant to schedule their services at first, but once you consider the peace of mind they provide, it'll be a no-brainer. Your employees and equipment are well-protected.

How to Prepare for Your Relocation

Hiring a mover guarantees a seamless relocation, but here's what you can do to make the process even smoother:

Plan on Time

Although commercial transportation services perform most of the move, you'll need to handle some stages of the procedure on your own. The list includes determining your moving schedule, finalizing it, and making sure all tasks are completed correctly. Also, ask the provider how long the service takes to prepare adequately.

The next step is to announce your move to your team. Include the following details in your announcement:

  • Reasons for your move
  • New location
  • Features of your new place
  • Moving dates

Don't Work Alone

Professional services require no input from your employees. The professionals are experienced enough to make sure everything runs smoothly.

However, you may want to ask your staff to help you with the preparations to expedite the move. You can have every team member declutter their table and pack their workstations before the professionals arrive. This can dramatically speed up the process.

Keep the Essential Items and Dispense With the Rest

While decluttering, categorize each item into three groups: the ones you need, the ones that will go into your storage, and the unnecessary objects. This way, you'll have fewer items to transport, minimizing your moving cost.

There's No Going Wrong With a Dependable Office Moving Company

No matter how long you've been in the business, the chances are you've never relocated your office. You might also be well familiar with your equipment, but this doesn't mean you're ready for the transport. A lot can go wrong with DIY transits, so don't take a chance – hire a trusted office furniture mover.

They'll leave no stone unturned when relocating your office. The equipment will be packed safely and transported to the new destination rapidly. So, get a quote today and launch a new stage for your business with experts hauling the load.

Chris Townsend is a moving professional and relocation expert that has more than 10 years of experience in the moving industry. With a background that includes working in virtually every aspect of the company, he has distinguished himself as an integral part of our operations with expertise in all things related to moving. Chris has a keen eye for detail and brings intelligence and passion to every project he’s involved with.

While getting his degree in communications from Santa Clara University, Chris started out with the company working in the field as part of our team of professional moving associates. Following graduation, he was promoted to our main office, where he has thrived in a role that involves increasing responsibility and requires him to wear many different hats. Some days, you may find him answering the phone and providing moving estimates, others he may be writing for our moving blog, and another day he may be coordinating a large corporate moving job or helping us with our marketing efforts. Chris has authored many of our in-depth moving guides, as well as provided our clients with information and advice to handle the complexities of their upcoming moving plans. Simply put, there’s nothing he can’t do and we wouldn’t be where we are today without him.

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