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Everything You Need to Know About a Commercial Move

Published by Chris Townsend

Everything You Need to Know About a Commercial Move

There are many reasons why a person or group of people would want to relocate their business or office. However, the main reason most people do so is that the current location has become too small. It can no longer meet the scale of requirements the business or office needs.

Moving an office or business isn’t a walk in the park. It is a complicated process with the potential to become a nightmare. It can also be the best thing to happen to a corporation. It all depends on knowing what you are getting into and preparing for it.

Moving an office is far more complicated than residential moves. This is because residential moves usually involve household goods that aren’t very complicated. Office furniture and equipment on the other hand are very complicated and can be damaged if not handled properly.

However you look at it, commercial moves require help. You might be tempted to do it yourself, and few people have succeeded in that venture, but, in most cases, help will be needed.

There are things you need to know to succeed in a commercial move. It begins with understanding what a commercial move is.

What is A Commercial Move?

A commercial move is the relocating of items found in an office or a business. Unlike residential moves, commercial moves involve moving a lot of equipment. This equipment might require special skills and specific rules that have to be followed.

A commercial move also involves the moving of sensitive data. This makes the choice of a commercial mover very serious business. Records like tax forms, personal employee files, and account records are going to be moved.

These factors make commercial moves complex to the point that they are vastly different from residential moves.

For example, the number of electronics moves in a residential move in comparison to a commercial move is very small. While a person might own one or two televisions, a company might have over a hundred monitors.

This complexity means that most office moves cannot be done without help. They cannot be done without professional assistance as well.

The risk of damage to equipment and furniture makes the hiring of professionals a good financial decision. If you use the services of professionals, you reduce the likelihood of damage to the office items.

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Everything You Need to Know About a Commercial Move

Handling a commercial move isn’t something many people know of. There are things that the staff in charge of the move need to know beforehand to ensure success. Here are the major things you need to know about a commercial move.

The Plan

Planning for a commercial move is so complex that it will involve meeting and discussing with a commercial mover. This plan will have to begin months before increasing the chances of success.

A good plan will be in tiers and will be detailed to the least factor or event.

You should begin your planning by handling aspects of the new address. The forwarding of the company mails to the new address will have to be done months in advance. The new space will have to be examined.

To reduce the chances of losing vital mail, schedule the forwarding of mail to coincide with the relocation date.

Part of the planning is making plans for decluttering office items. Reducing the items will influence the amount of money paid for the move. Make selling or donating plans for anything that won’t be needed in the new address.

Another part of your plan is the work schedule. You will need to funnel the workload such that it reduces until the office is moved. This will reduce the interference with the moving process.

To make the plans very detailed and efficient make financial plans to recruit a moving manager for a month or two before and just after the move. This will reduce the load of logistics and increase efficiency.

The Cost

It is important to know from the onset that the upfront cost of a commercial move will be high. It will be nowhere near a residential move, in cost.

The implication of this is that you will need the best cost to service ratio you can find. One way to get this is to request moving estimates from a couple of professional commercial movers.

While getting a good deal is a good idea, don’t settle for the cheapest service you can find. The reason for this is that in some cases movers offer low-cost services of low quality to attract clients.

After getting estimates from different moving companies, set up a moving preliminary moving budget. This will guide the accounts department on expected moving expenses.

Also, go through the whole office space. Get rid of anything that won’t be useful in the destination. This will reduce the cost of moving. You don’t want to pay for something that will not be used.

You can get rid of the items by giving them out to employees that want the items, or selling them. If the items are electronics ensure there is no company data left behind.

The Requirements

Many things will need to be ironed out for a commercial move to be successful. There are requirements that the company and the mover need to meet to be able to begin the process.

The first is the presence of a project manager. A project manager dedicated to organizing the move will have to be hired by the company moving.

A separate project manager from the mover to move the items will also be required in most cases. Both managers will work together to plan and execute the moving plans.

The next is figuring out storage services. Will the move require storage? If it does, then storage will have to be included in the moving services. Some companies have warehouses where office items can be stored. The project managers will need to figure out what should and shouldn’t be stored in the office storage.

If the company doesn’t have equipment for moving specialized office equipment, the mover will have to use its equipment. For insurance purposes, it is best to use the moving company’s equipment.

The moving company you are interested in hiring should bring references. The mover should also be experienced in moving a company of similar size to yours. This will be vital as the scale is a big challenge when conducting a commercial move.

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The Selection

You will see a lot of moving companies that offer commercial services. However, there are specific things that you will need to know about selecting a moving company.

First of all, the whole planning and moving process will be easier if the mover you want is stationed near you. So search for companies near you and then move outwards. The closer the mover the smoother the process will most likely be.

Check the ratings and customer satisfaction stats of the movers you are interested in. This will give you an idea of the quality of services they provide.

You will need a moving company with a trained moving crew. Professional moving companies of the highest quality pride themselves in having efficient crews.

You will need to know that the mover you intend to use has provisions for moving sensitive data like account details and payment information.

The company should provide a project manager that will work in tandem with your project manager. That should be part of the negotiation.

The estimate should be as close to the final cost as possible to make the budgeting process easier for the project managers.

The Benefits

The benefits of using a professional moving company to move your office items are many. Like other types of moves, office moves can be DIY. However, the risk involved makes professional help a better option.

The most attractive benefit of hiring a mover for your commercial move is the convenience. You don’t have to actively be involved in the move. You can focus on your business operations while the mover handles the move.

Items won’t be lost or damaged in the process of moving. Moving companies have professional staff. This guarantees the safety of your items.

There won’t be a need to rent special equipment to dismantle equipment or furniture. Moving companies come with their equipment.

Finally, the upfront cost of a professional move might be lower than the final cost of a DIY move.

Get Started on Your Commercial Move

You now know all the important bits of conducting a commercial move. You understand the benefits of using professionals for your move and the challenges you will have to overcome.

The next step is to hire the right commercial moving company for the job.

There is no better option than Three Movers. We offer all sorts of commercial moving services in different parts of the country. Our prices are fair and the quality of our services is one of the highest you will ever find.

Contact us today for a quote and get the best commercial moving service.

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Chris Townsend is a moving professional and relocation expert that has more than 10 years of experience in the moving industry. With a background that includes working in virtually every aspect of the company, he has distinguished himself as an integral part of our operations with expertise in all things related to moving. Chris has a keen eye for detail and brings intelligence and passion to every project he’s involved with.

While getting his degree in communications from Santa Clara University, Chris started out with the company working in the field as part of our team of professional moving associates. Following graduation, he was promoted to our main office, where he has thrived in a role that involves increasing responsibility and requires him to wear many different hats. Some days, you may find him answering the phone and providing moving estimates, others he may be writing for our moving blog, and another day he may be coordinating a large corporate moving job or helping us with our marketing efforts. Chris has authored many of our in-depth moving guides, as well as provided our clients with information and advice to handle the complexities of their upcoming moving plans. Simply put, there’s nothing he can’t do and we wouldn’t be where we are today without him.

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